Notice to Bidders


NOTICE IS HEREBY GIVEN that sealed bids are sought and requested by Rochester Primary Care Network, Rochester, New York, according to plans and specifications for interior renovations at three sites, prepared by HBT Architects, 16 South Main Street, Pittsford, New York 14534.

A single prime bid will be accepted for the following contract: General Construction.

There will be a pre-bid meeting on October 9, 2013, 9:00 am at the Wayne County Health Services Building located at 1519 Nye Road, Lyons, NY 14489

Sealed bids will be received by the owner’s representative at Rochester Primary Care Network administrative offices, 259 Monroe Avenue, Rochester, NY 14607. Bids are due by 2:00 p.m. October 22, 2013, at which time all bids shall be publicly opened and read aloud.  No electronically submitted bids of any kind will be accepted.

Proposals shall be accompanied by a certified check made payable to Rochester Primary Care Network for a bid bond in an amount not less than five percent (5%) of the amount of the bid.  No bidder may withdraw his or her bid within forty-five (45) calendar days after the date set for opening thereof. Any bid may be withdrawn at any time prior to closing time for the receipt of bids.

Contract Documents and Drawings may be obtained on or after October 1, 2013 through the Rotolite-Elliott Corporation, 1 Grove Street, Pittsford, NY 14534, (585)385-1463, upon payment of Fifty Dollars ($50.00) per set, payable to HBT Architects.  Any Contractor returning their set within thirty (30) days of the bid opening date and in good condition will be refunded the full deposit. Prospective bidders may pick up Bidding Documents at Rotolite-Elliott, or they may ask to have the documents shipped by UPS or Federal Express on their own account number.

When requesting Bidding Documents, prospective bidders must include a letter stating their name, the firm’s name, shipping address (no PO box numbers), telephone number, fax number, and the amount of check or money order.  Prospective bidders having Bidding Documents shipped on their own account number (UPS or FedEx) must also include their account number, desired method of shipping, and a statement permitting Rotolite-Elliott to use their account number to ship documents to them.

Drawings and Contract Documents may be examined at F. W. Dodge/McGraw Hill, and Builder’s Exchange, 180 Linden Oaks, Rochester, New York 14625.

Bidders shall not include sales and compensating use taxes in the cost of materials that are to be incorporated into this project.  All work under this Contract shall comply with all applicable ordinances, regulations, codes, and laws, and with all rules of the State of New York Department of Labor.  Portions of this project are subject to State of New York “Prevailing Wage Rates.”

Women and Minority owned businesses are encouraged to participate in the bidding process.   

The owner reserves the right to waive any informality in bids, or to reject any or all bids.

Contractor’s Qualification Statement, included with the Contract Documents, must be submitted with each bid.

By order of Rochester Primary Care Network                    

Dated:  September 27, 2013


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